Ethics, Psychological Safety, and Conflict-of-Interest Policy
Effective Date: September 1, 2025
Radiant Health Institute (“Radiant”) is committed to maintaining a learning and working environment grounded in ethics, compassion, and psychological safety. This policy ensures that all members of our community—faculty, mentors, students, and staff engage in practices that uphold integrity, transparency, inclusion, and emotional well-being consistent with the ICF Code of Ethics and Radiant’s own Radiant Core Competencies.
Scope
This policy applies to all Radiant Health Institute faculty, mentor coaches, contractors, and enrolled students participating in any Radiant training, event, or coaching-related activity—whether virtual or in-person. It covers ethical conduct, communication boundaries, psychological safety, and conflict-of-interest disclosure.
Commitment to Ethical Standards
Radiant upholds the ICF Core Values of integrity, excellence, collaboration, and humanity. All members of our community are expected to:
Model professionalism and confidentiality.
Maintain healthy boundaries in all roles and relationships. Communicate with respect and compassion.
Take accountability for personal impact and bias awareness. Engage in continual ethical reflection and education.
Annual Ethics & Psychological Safety Training
All faculty, mentors, and leadership are required to complete annual Ethics & Psychological Safety Training beginning September 1, 2025.
The training covers:
ICF Code of Ethics and recent updates.
Boundaries, confidentiality, and conflict of interest in educational and coaching relationships.
Trauma-informed facilitation and neuro-inclusive engagement. Managing group dynamics and power differentials.
Creating safety, inclusion, and accountability in virtual classrooms.
Attendance records are maintained by Radiant administration and are subject to ICF audit or internal review.
Ethics & Safety Assessment
All incoming faculty, trainers, and mentor coaches complete a brief Ethics & Psychological Safety Assessment during onboarding.
This assessment helps Radiant:
Evaluate understanding of the ICF Code of Ethics.
Identify areas where additional support or training may be needed.
Ensure alignment with Radiant’s trauma-informed and psychologically safe culture before teaching or mentoring.
Students may also complete a simplified self-assessment as part of their orientation to foster shared responsibility for classroom well-being.
Reporting & Accountability
Any member of the Radiant community who observes or experiences a situation that compromises ethical integrity or psychological safety may confidentially report the concern to:
📩 ethics@radianthealthinstitute.com
Reports are reviewed promptly and addressed through Radiant’s Grievance & Appeals Process, ensuring fair review and appropriate action. Retaliation for reporting concerns is strictly prohibited.
Faculty Attestation
Each faculty member will annually attest that they:
Have read and understood this policy;
Have completed required ethics/safety training; and
Commit to modeling psychological safety in all Radiant spaces.
Continuous Improvement
Radiant Health Institute will review this policy annually to ensure it aligns with evolving ICF standards, trauma-informed best practices, and community feedback. Updates will be published publicly on Radiant’s website.
Conflict of Interest and Institutional Alignment
Radiant Health Institute is an independent, ICF-accredited organization.
To preserve the integrity of our accreditation and maintain a psychologically safe, transparent community, Radiant requires all faculty, mentors, contractors, and leaders to disclose and manage any situation in which personal, financial, or professional interests could compromise—or appear to compromise—the impartial performance of their duties.
Definition and Examples
A conflict of interest occurs when an individual’s outside relationships, roles, or financial interests interfere with objective decision-making or the best interests of Radiant.
Examples include (but are not limited to):
Dual roles (e.g., faculty teaching or mentoring close friends or family members). Financial gain from student relationships without prior disclosure.
Use of confidential organizational or student information for personal benefit.
Ownership or teaching involvement in another coaching or training organization that is not formally aligned with Radiant’s ethics, curriculum, or ICF standards.
Institutional Alignment and External Affiliations
To ensure clarity and avoid co-mingling of programs or branding:
Faculty, mentors, or administrators may not simultaneously represent, teach for, or hold ownership in another coaching school or training organization whose practices or ethics diverge from Radiant’s standards or ICF requirements.
Any engagement with an external educational institution must be disclosed in writing and approved in advance by Radiant leadership to confirm that:
Student data, materials, and intellectual property remain distinct.
Program names, credentials, and marketing are clearly differentiated. No accreditation or endorsement confusion can arise.
This safeguard is preventive and professional in nature—it is not directed at any past entity or individual.
Annual Disclosure & Reporting
All faculty and mentors must complete an Annual Conflict-of-Interest Attestation confirming awareness of this policy and disclosing any potential conflicts or external affiliations.
Potential conflicts identified during the year must be reported in writing to 📩
ethics@radianthealthinstitute.com within 10 business days of recognition.
The Ethics & Compliance Committee will:
Review the disclosure objectively;
Determine whether a conflict exists; and
Recommend corrective actions, which may include:
Reassignment of roles or student pairings;
A written mitigation plan;
Disclosure to affected parties; or
In rare cases, withdrawal from the conflicting role.
Non-Retaliation and Professional Integrity
Radiant strictly prohibits retaliation or reputational harm related to ethical disclosures or prior organizational separations.
We choose transparency and restoration over tension, modeling the professionalism we teach.
Boundaries & Communication Expectations
Radiant’s Boundary-Communication Protocol establishes consistent expectations for notice periods, respectful correspondence, and role clarity.
Faculty and students are expected to:
Use professional communication channels.
Maintain timely, transparent updates regarding changes or absences. Avoid dual relationships that blur educational boundaries.
Honor the emotional and energetic well-being of others in all interactions.
FAQs and templates for communication timelines and responses are posted in the LMS and faculty handbook.
At Radiant, we believe ethics and psychological safety are not compliance checkboxes, they are sacred agreements that allow transformation, trust, and truth to thrive.
We remain devoted to modeling a culture where wellness is the new wealth, and every participant feels seen, safe, and respected.
